Template
Warning Letter
What this is: A written, dated record of a specific performance or conduct issue and the expected correction. It protects the business's evidence and the employee's right to a fair, documented process. See Volume 06, Chapter 8.
Used in: Volume 06, Chapter 8: Recruitment, Training, and Performance
Disciplinary and termination law differs by country. Confirm your process meets local requirements before issuing a formal warning.
Employee name: ______________________ · Date: ______________________ · Warning level: Verbal (documented) First Written Final Written
Specific issue (fact, not opinion): ______________________________
Standard or expectation not met: ______________________________
Expected correction and timeframe: ______________________________
Consequence if not corrected: ______________________________
Acknowledgement
| Party | Signature | Date |
|---|---|---|
| Manager/Owner | ||
| Employee (signature confirms receipt, not agreement) |